Photographing and Filming Inside and Outside the Libraries

Those wishing to use cameras and/or recording equipment within the Smathers Libraries must have their request approved by the Senior Associate Dean, Director of Communications or supervisor on duty and verbal permission from the subject. Those not following this policy may be asked to put away their equipment or leave the Libraries.

Libraries employees, including student assistants, do not need to fill out a release form if in a photograph or video.

When an individual or small group of individuals is the focus of photography or video, please ask each person to fill out a written release and maintain a record of the forms. Keep a digital copy of the release form with the image or video files with which they are associated. Releases can be downloaded here:

The more information you can provide your subject, the more comfortable they will likely be with the photo or video shoot.

Children under the age of 18 must have a written release form obtained from their parent or guardian and you are strongly discouraged from using minors in photographs or video.


The use of photo captions or metadata that identifies the student, faculty or staff names, except for news or published stories, is strongly discouraged, and must be provided by the person. Additionally, do not include information from protected areas such as age, race, sex, national origin, religion, disability, pregnancy, medical condition, marital status, or sexual orientation.


Photos will be taken at libraries events. You may see a sign like the one below letting attendees know their photo may be taken.